Administration / Finance

GENERAL ADMINISTRATION

We will:

• Attend to the myriad of administrative detail required to manage all aspects of the event constantly evaluating options and alerting you to any potential pitfalls
• Take a pro-active role in the project, constantly evaluating options and alerting you to any potential pitfalls
• Provide a well equipped office to provide the facilities necessary, i.e. facsimile, photocopier, computer systems with word processing, database, spreadsheet, event management, finance software, internet and email access
• Achieve the best possible performance from suppliers at the most favourable rates through our knowledge of the marketplace, existing working relationships and strong negotiation abilities
• Maintain filing systems as necessary
• Handle all enquiries in an efficient, friendly and courteous manner
• Set up and manage a conference database, with updates being made on an ongoing basis
• Submit up-to-date registration reports to you by agreed times.

FINANCE

We will:

• Develop a detailed and accurate conference budget and cashflow forecasts and provide updates on an ongoing basis
• Prepare Income and Expenditure reports as required
• Prepare schedule of creditors
• Organise payment of approved accounts
• Process credit card payments
• Send out and monitor debtors
• Process and analyse all registrations and issue receipts where necessary
• Undertake any GST analysis and returns as may be necessary
• Make regular bankings
• Reconcile bank statements
• Prepare final accounts as required by the Auditor.